Board of Directors
- Provide general policy direction;
- Formulate the strategic development plan;
- Determine and prescribe the organizational and operational structure;
- Review the Annual Plan and budget and recommend for the approval of the GA;
- Established policies and procedures for the effective operation and ensure proper implementation of such;
- Evaluate the capability and qualification, and recommend to the GA the engagement of the services of the External Auditor;
- Appoint the members of the Mediation/ Conciliation and Ethics Committees and other officers as specified in the Code and cooperative By-laws.
- Declare the members entitled to vote;
- Decide election related cases involving the Election Committee and its members;
- Act on the recommendation of the Ethics Committee on cases involving violations of the Code of Governance and Ethical Standards;
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Secretary
- Keep an updated and complete registry of all members Record, prepare and maintain records of all minutes of all meetings of the BOD & the GA;
- Ensure that necessary BODs’ actions and decisions are transmitted to the management for compliance and implementation;
- Issue and certify the list of members who are in good standing and entitled to vote as determined by the BOD;
- Prepare and issue Share Certificates;
- Serve notice of all meetings called and certify the presence of quorum of all meetings of the BOD and GA;
- Keep copy of the Treasurer’s report & other reports;
- Keep and maintain the Share & Transfer Book;
- Serve as custodian of the cooperative seal; and
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Treasurer
- Ensure that all cash collections are deposited in accordance with the policies set by the BOD;
- Have custody of all funds, securities, and documentations relating to all assets, liabilities, income and expenditures;
- Monitor and review the financial management operations of the cooperative, subject to such limitations and control as may be prescribed by BOD;
- Maintain full and complete records of cash transactions;
- Maintain a Petty Cash Fund and Daily Cash Position Report; and
- Perform such other functions as may be prescribed in this By-laws.
Audit Committee
- Monitor the adequacy and effectiveness of the cooperative’s management and control system;
- Audit the performance of the cooperative and its various responsibility centers;
- Review continuously and periodically the books of account and other financial records to ensure that these are in accordance with the cooperative principles & generally accepted accounting procedures;
- Submit reports on the results of the internal audit and recommend necessary changes on policies and other related matters on operation to the Board of Directors and GA;
- Recommend or petition to the Board of Directors the conduct of special general assembly when necessary; and
- Perform such other functions as may be prescribed in the By-laws or authorize by the GA.
Election Committee
- Formulate election rules and guidelines, recommend to the GA for approval;
- Implement election rules and guidelines duly approved by the GA;
- Recommend necessary amendments to the election and other election related activities and act on the changes thereto;
- Supervise the conduct, manner and procedure of election and other election related activities and act on the changes thereto;
- Canvas and certify the results of the election;
- Proclaim the winning candidates;
- Decide election and other related cases except those involving the Election Committee or its members, and
- Perform such other functions as prescribed in the By-laws or authorized by the GA.
Education and Training Committee
- Keep members, officers, staff well-informed regarding cooperative’s goals, objectives, policies & procedures, services, etc.;
- Plan and implement educational program for the coop members, officers and staff;
- Develop promotional and training materials for the cooperative; and
- Conduct training activities.
Mediation and Conciliation Committee
- Formulate and develop the Conciliation-Mediation Program and ensure that it is properly implemented;
- Monitor Conciliation-Mediation program and processes;
- Submit semi-annual reports of cooperative cases to the Authority within 15 days after the end of every semester;
- Accept and file Evaluation Reports;
- Submit recommendations for improvements to the BOD;
- Recommend to the BOD any member of the cooperative for Conciliation-Mediation Training as Cooperative Mediator-Conciliator;
- Issue the Certificate of Non-Settlement; and
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Ethics Committee
- Develop Code of Governance and Ethical Standard to be observed by the members, officers and employees of the cooperative subject to the approval of the BOD and ratification of the GA;
- Disseminate, promote and implement the approved Code of Governance and Ethical Standards;
- Monitor compliance with the Code of Governance and Ethical Standards and recommend to the BOD measures to the address the gap, if any;
- Conduct initial investigation or inquiry upon receipt of a complaint involving Code of Governance and Ethical Standards and submit report to the BOD together with the appropriate sanctions;
- Recommend ethical rules and policy to the BOD.
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
GAD Committee
- Conducts gender analysis
- Develops and recommends GAD and GE policies and programs/activities to the Board.
- Monitors and assesses progress in the implementation of GAD programs/activities/projects towards achieving GE.
- Submits report to the Board.
- Provides directional guidance.
Credit Committee
- Formulate and develop the Credit Policy and ensure that it is properly implemented;
- Process, evaluate, and act upon loan applications and withdrawals of deposit, except when the applicant is a member of the committee, in which case, the application shall be acted upon by the Board of Directors; and
- Exercise general supervision including collection over all loans to members.
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Membership Committee
- Formulate and develop the Membership Policy and ensure that it is properly implemented;
- Increase cooperative membership base;
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Special Projects Committee
- Explore, study, and recommend to the BOD various projects that will benefit cooperative;
- Implement projects that may be assigned by the BOD;
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Chief Executive Officer
- Oversee the overall day-to-day business operations of the cooperative by providing general direction, supervision, management and administrative control over all the operating departments subject to such limitations as may be set forth by the BOD or the GA;
- Formulate and recommend in coordination with the operating departments under his/her supervision, the Cooperative’s Annual and Medium Term Development Plan, programs and projects, for approval of the BOD and ratification of GA;
- Implement the duly approved plans and programs of the cooperative and any other directive or instruction of the BODs;
- Provide and submit to the BODs monthly reports on the status of the coop’s operation vis-a-vis its target and recommend appropriate policy or operational changes, if necessary;
- Represent the cooperative in any agreement, contract, business dealings, and in any other official business transaction as may be authorized by the BODs;
- Ensure compliance with all administrative and other requirements of regulatory bodies; and
- Perform such other functions as may be prescribed in the By-laws or authorized by the GA.
Admin Assistant / Bookkeeper
- Oversee the overall day-to-day business operation of the cooperative by providing operational support and administrative control subject to such limitations as may be set forth by the Board of Directors or the General Assembly;
- Records and update books of accounts;
- Implement the duly approved policies and programs of the cooperative and any other directive of instructions of the Board of Directors;
- Keep, maintain and preserve all books of accounts, documents, vouchers, contracts and other records concerning the business of the Cooperative and make them available for auditing purposes to the Chairperson of the Audit Committee;
- Provide and submit to the Board of Directors monthly reports on status of cooperative’s operation vis-à-vis its target and recommend appropriate policy or operational changes, if necessary;
- Ensure compliance will all administrative and other requirements of regulatory bodies; and
- Perform such other functions as may be prescribed in the By-laws or authorized by the Board of Directors or the General Assembly.
